Volunteer Recruitment Policy
1. Introduction
Volunteers play a vital role in helping Runners Media CIC deliver impactful media and community engagement projects. This policy outlines our commitment to recruiting volunteers in a fair, inclusive, transparent, and supportive way.
We aim to ensure that volunteers are welcomed, valued, and matched to roles that suit their interests, skills, and availability—while also meeting the needs of our organisation and the communities we serve.
2. Objectives
- To attract diverse and committed volunteers.
- To ensure fair and transparent recruitment processes.
- To match volunteers appropriately to roles.
- To safeguard both volunteers and service users.
- To uphold our organisational values of inclusion, empowerment, and respect.
3. Scope
This policy applies to all individuals who wish to volunteer with Runners Media CIC, including those involved in media production, community outreach, event support, administration, and digital engagement.
5. Equality and Diversity
Runners Media CIC is committed to equal opportunities. We welcome volunteer applications from people of all backgrounds, identities, and experiences, and ensure that recruitment is free from discrimination.
We will make reasonable adjustments to support volunteers with disabilities or access needs.
6. Support and Supervision
- Each volunteer will have a named supervisor or point of contact.
- Regular check-ins will be offered to provide feedback, guidance, and support.
- Volunteers are encouraged to raise concerns or suggestions at any time.
Recruitment Process
a. Promoting Opportunities
- Volunteer roles will be promoted publicly and inclusively via our website, social media, and local networks.
- All advertisements will include a clear role description, time commitment, location, and the skills/experience required (if any).
b. Application Process
- Applicants will be invited to complete a short expression of interest form or attend an informal meeting.
- Applications will be assessed fairly based on interest, availability, and alignment with the organisation’s needs.
c. Interviews/Informal Discussions
- A short interview or meeting may be held to explore the applicant’s motivation and match them with the most suitable role.
d. References and Checks
- We may request one reference for volunteer roles.
- Where the volunteer role involves working with children or vulnerable adults, an Enhanced DBS Check will be required, in line with our Safeguarding Policy.
e. Selection and Induction
- Selected volunteers will receive a welcome pack and induction covering:
- The organisation’s mission and values
- Role expectations and boundaries
- Health & safety and safeguarding
- Equality, diversity, and inclusion
- Data protection and confidentiality
5. Equality and Diversity
Runners Media CIC is committed to equal opportunities. We welcome volunteer applications from people of all backgrounds, identities, and experiences, and ensure that recruitment is free from discrimination.
We will make reasonable adjustments to support volunteers with disabilities or access needs.
6. Support and Supervision
- Each volunteer will have a named supervisor or point of contact.
- Regular check-ins will be offered to provide feedback, guidance, and support.
- Volunteers are encouraged to raise concerns or suggestions at any time.
7. Reimbursement of Expenses
Volunteers will be reimbursed for reasonable out-of-pocket expenses such as:
- Local travel (bus/train fares)
- Meals during extended shifts (subject to prior agreement)
All claims must be submitted with receipts and approved by the project lead.
8. Confidentiality and Data Protection
Volunteers must agree to maintain confidentiality regarding sensitive information and comply with Runners Media CIC’s Data Protection Policy and Confidentiality Agreement (to be signed on induction).
9. Ending the Volunteer Role
Volunteers may choose to leave their role at any time. Where possible, we request that they inform us in advance. Runners Media CIC also reserves the right to end a volunteer placement if:
- The role is no longer required
- The volunteer breaches safeguarding, confidentiality, or conduct expectations
- The volunteer’s availability or performance is not aligned with the needs of the role
An exit discussion and reference can be provided upon request.
10. Review
This policy will be reviewed every two years or earlier if significant changes in legislation or volunteering practice occur.
Runners Media CIC is committed to providing a safe, welcoming, and rewarding environment for all volunteers. Through fair recruitment, clear communication, and inclusive practices, we aim to ensure that volunteering is a meaningful and positive experience for everyone involved.
